Pin Manager — Geolocation Asset Tracking Platform
A custom web-based platform that puts every asset on an interactive map with full tracking, moderation, and reporting capabilities.
Scattered data, manual workflows
The client needed a centralized system to track and manage water treatment equipment spread across multiple locations. Their existing workflow relied on spreadsheets and manual record-keeping.
Pain Points
- Locating equipment in the field took hours
- Maintenance records were outdated and scattered
- No coordination between office staff, moderators, and field technicians
- Onboarding large volumes of existing equipment data was painful
We designed and developed Pin Manager
A custom web-based platform that puts every asset on an interactive map with full tracking, moderation, and reporting capabilities.
What we built:
Interactive Map Interface
Smart clustering allows users to visually browse, search, and filter thousands of equipment locations. We researched alternative map integration solutions and replaced a costly third-party service, saving the client $500/month in recurring fees.
Role-Based Access System
5 permission levels (Superadmin, Admin, Moderator, Technician, User) ensuring each team member sees only what they need.
Moderation Workflow
New entries go through an approval process before appearing on the map, maintaining data quality.
Custom Fields Engine
Administrators can define any attribute type (text, numbers, dates, dropdowns, file uploads) without developer involvement.
Bulk Excel Import
Fast migration of existing equipment databases — the entire inventory imported in minutes.
Multi-Language Support
Azerbaijani, English, Russian, and Turkish for international team collaboration.
REST API
Token-based authentication for integration with external systems via Laravel Sanctum.
Full Audit Trail
Every action logged with timestamps, user details, and before/after values. Admin dashboard with analytics and backups.
Measurable impact
Instant Equipment Location
Equipment that previously took hours to locate can now be found in seconds on the map.
$500/Month Saved on Map Integration
The client was prepared to pay for an expensive third-party mapping service. We investigated alternative solutions during development and implemented a cost-free map integration, saving $500 every month in recurring fees.
Data Quality Assurance
Streamlined moderation eliminates incorrect or duplicate entries.
Mobile-Ready for Field Teams
Field technicians access the system on mobile devices directly from job sites.
Seamless Data Migration
Bulk import enabled migration of the entire existing equipment database in minutes.
Cross-Team Collaboration
Multi-language UI removed communication barriers across teams.
A well-designed custom platform can replace scattered spreadsheets and manual workflows with a single source of truth — visual, searchable, and accessible from anywhere.